Exhibition Manual

Dear Partner,

We are delighted that you will be joining us! As you scroll through this page, you will find specific and pertinent information about the event that will aid in the event organizing.


EVENT LOCATION: West Level 2 Ocean Foyer of Vancouver Convention Centre, 1055 Canada Pl, Vancouver, BC, V6C 0C3

For parking, please click here.

To further aide you with the exhibition, you may reference the complete Exhibitor Guide and Safety/Security here.

EXHIBITION SETUP - 23rd April 2019, Tuesday 2PM - 6PM

EVENT START DATE - 24th April 2019, Wednesday. Registration and breakfast workshop starts 8 AM. Opening keynote starts 9AM

EVENT END & TEAR DOWN – 24th April 2019, Wednesday at 6 PM (after the networking cocktail reception). Kindly ensure that all your materials will be shipped out by you and nothing will be left behind.


WHAT IS PROVIDED - 10 feet by 10 feet booth. The area is carpeted and your booth will have a 6ft clothed table and 2 chairs. There is no pipe & drape nor shell scheme at this event. If you have a banner to attach, you will have to provide your own stands.


PARKING – See HERE for parking options.




Kindly provide your logo in EPS format & 200-word profile. Please check HERE

✓ DIGITAL ADVERT – on or before 5th April 2019. Platinum and Gold partners are entitled to one digital advert to be displayed on stage in between the sessions. Please note items received beyond this date will not be included. You may choose one (1) of the following:

• A 1-2 minute video clip (with or without sounds) to be played in between the sessions. Video clip should be in mp4 format.

• A full-colour static image to be flashed on the screens of the main hall in between sessions. Resolution should be 1920x1080 in landscape orientation and 300 dpi.

• A PowerPoint presentation (2-3 slides) to be flashed on the screens of the main hall and breakout rooms in between sessions. PowerPoint size ratio is 16:9 and in auto-play mode.

✓ REPRESENTATIVES' NAMES – on or before 5th April 2019

Send us the details of your booth representatives so we can provide access to the event mobile app, badges and food at the event. Kindly send us their name, job title, organization and email address thru [email protected]

✓ EVENT MOBILE APP - We are launching our event mobile app for HR Leaders Summit Vancouver in April. To gain exclusive access, please send us your booth representative details (as mentioned above) no later than April 5th

✓ SHIPPING AND RECEIVING – If you are shipping something to Vancouver Convention Centre by a courier, kindly ensure that they have to arrive exactly on April 23rd (the venue will only accept them on this date and not earlier).

Kindly find shipping label HERE.

Event Name: HR Leaders Summit Vancouver 2019

Event # 207258

Event Date: 24th April 2019

On-Site Contact Name: (your name)

On-Site Contact Number: (your contact number)

Alternatively, you may simply bring your materials with you on the day of the event.

If you wish to submit your requirements, please send it to [email protected]



Access our convenient online ordering system for your specific exhibit needs. Not only will you save time, but you will also contribute to our sustainability efforts by reducing paper consumption. You’ll receive instant confirmation your order has been received, and our dedicated Exhibit Services team will review your order to ensure everything is ready to go when we welcome you onsite.

The following services and products are provided by our official suppliers:

  • AV
  • Food and beverage
  • Electrical
  • Plumbing
  • Rigging
  • Booth security
  • Booth cleaning
  • WIFI

Simply click on this link to begin ordering. Please select the event HR Leaders Summit Vancouver on the event calendar. If you require services that are not listed on our ordering platform, please contact Pia Mamaril at [email protected] or 604-647-7328. Kindly note that orders not placed online may result in a manual processing fee and/or additional onsite costs. The advanced rate order deadline is April 2, 2019.


If you need to order furniture or other event rentals please contact Phoebe Gerges at [email protected] or call 604.687.2774 ext 204


Pan Pacific Hotel Vancouver, 300 - 999 Canada Place, Vancouver, BC V6C 3B5, Canada

Reservations ID: HRLE0419 (Please quote to the Reservations Agent)

Reservations Direct Phone: 604-662-3223

Toll-Free Numbers: 1-800-663-1515 (Canada)/ 1-800-937-1515 (USA)

E-mail: [email protected]

Passkey Booking Link: https://book.passkey.com/go/HRLeadersSummitVancouver2019

Rates: Deluxe at $249.00 // Deluxe Harbourview at $289.00

✓ DISCOUNTED FLIGHTS - We have partnered with WestJet to offer 10% off all fare classes* for travel into and out of Vancouver for HR Leaders Summit Vancouver.

Coupon code: H80QY44

Travel period: April 17 – 30, 2019


Should you require assistance please send a message to [email protected]